Volunteer Opportunities

Our directors and students need help to keep this amazing program running. Be a part of this by volunteering! Meet great BPAB families, make connections and build a community! Fill out the form for general opportunities or see the job descriptions below for more specific ways for you to help.

How can you help with Ballard Performing Arts? Let us know by filling out this Interest Form.

To volunteer for in-building events with Seattle Public Schools, you MUST complete the SPS online process. PLEASE start this process ASAP. Paperwork needs to be filled out and submitted, along with ID and other requirements. It can take up to two weeks for paperwork to be approved. Begin the process at Seattle Public Schools Volunteer Application and Forms to get started or check your status (if you have volunteered before).

Positions to consider:

We have a few open roles listed below in RED. We would also love to bring new parents on board so they can “shadow” and learn how to support the program next school year. Please email BPABPresident@gmail.com if you're curious about any role.

Look for more volunteer opportunities posted in the weekly newsletter throughout the year. There are more opportunities than listed below. If there is something you want to do and something you'd like to help with, just let us know!

Job Descriptions

Co-Presidents, Vice President

Can split time between two or more people
Time commitment: 5 hours/week
Where: At home and in person
Meetings: Yes—All of them (obviously, things come up, which is another reason it’s great to have co presidents/team leadership)
Description: Spokesperson, plans and conducts meetings, consults with directors, establishes subcommittees. and subcommittees, with final approval of the executive committee. An ex-officio member of all committees, except any nominating committee.

Secretary

Can be split between 2 people
Time commitment: 8 hours/month
Where: At home and in person
Meetings: Board and general meetings, committee meetings as appropriate
Description: Maintains minutes of board and general meetings, distributes agenda, tracks action items, custodian of records and reports, Updates BPA calendar on website and maintains Google Drive and serves as archivist.

Treasurer

Time commitment: 8 hours/week during school year and 4 hours/week during summer
Where: At home and in person
Meetings: Board and general meetings, finance committee
Description: Serves on the finance committee, presents the budget to the membership; keeps accurate records at all times; receives, issues receipts, and deposits promptly in an authorized account all monies and disburse same according to the approved yearly budget. Presents a written financial report every month and such other times as required by the president; provides all financial records if requested by the president or board of directors members; closes the books on June 30 and submit the books and records for financial review to a financial review committee, handles all moneys and deposits, maintains ledger.

Vice-President – Finance

Time commitment: 3 hours/month
Where: At home and in person
Meetings: Board and general meetings, committee meetings as appropriate
Description: Track student accounts, add student fundraisers to student accounts. Perform collections of overdue fees.

Volunteer Coordinator (OPEN)

Time commitment: 2 hours/month
Where: At home and in person
Meetings: Board and general meetings, committee meetings as appropriate
Description: Creates and updates Sign Up Genius, relays event needs to newsletter, confirms all volunteers, sends out thanks to volunteers after events.

Parent Group reps (1 or co-reps of each for Orchestra, Band, Jazz, Choir, Drama)

Time commitment: Intensive for trip planning, otherwise 2 hours/month
Where: At home and at school
Meetings: Committee meeting as appropriate and weekly meeting with director
Description: Liaison between BPABC and directors. Assists directors with trip planning, chaperone recruitment, and fundraising. Recruits uniform help, bake sale help, and photography/video/socialmedia help for their group. Recruits replacement in their last year of service. Helps organize Curriculum Night and 8th Grade Choices Night. Helps relay information about the program to newsletter, publicity, social media to make sure programs covered equally

Website Chair

Time commitment: 4 hours/month, more intensive at the beginning of the year.
Where: At home
Meetings: Board meetings
Description: Maintains BPA website, coordinating with Promotional Committee and directors.

Poster distribution lead (OPEN)

Time commitment: Varies, a few hours a week when events happen
Where: At home, at school
Meetings: No
Distributes posters and flyers to feeder schools. Use the inter school mail system to send out to feeder schools. Recruit people to post in neighborhoods.

Social media lead

Time commitment: 2 hours/week, more before shows and concerts
Where: At home
Meetings: Communications committee meeting as needed
Description: Owns Facebook, Twitter, Instagram, Vimeo, and Flickr accounts and coordinates with publicity lead and graphics lead.

Newsletter editor

Time commitment: 8 or more hours a week
Where: At home
Meetings: Communications committee meeting as needed
Description: Designs layout in Constant Contact of weekly enews, gathers info from directors and other board members, coordinates with publicity.

Historian/archives

Time commitment: Varies, at your own pace
Where: At home
Meetings: No
Description: Upload photos from Flickr to hard drive

Fundraising Leads

Sponsorship coordinators

Time commitment: intensive at the beginning of the year.
Where: At home
Meetings: No
Description: Recruit sponsors of the programs, get logos to website and yearly program cover, update sponsorship benefits document, arrange for reserved seats, thank sponsors.

Senior Yard Signs

Time commitment: Oct-May
Where: At home
Meetings: No
Description: Create campaign, send info to newsletters (BPA and BHS), update pricing as needed (every few months), find location for pick up (ideally close to school), close campaign, order signs, assemble and deliver to pickup spot, send out pickup details (including getting info to main office)

Co-Chair Direct Giving Campaign/Main Fundraiser Event chair (October or November) (OPEN)

Time commitment: August-November
Where: At home and in person
Meetings: Ad hoc, plus report to board
Description: Recruits committee to plan fall fundraising event

Co-Spaghetti dinner chair (January/Feb)

Time commitment: October-January
Where: At home and in person
Meetings: Ad hoc, plus report to board
Description: Recruits committee to plan winter Spaghetti Dinner.

Bake Sale lead

Time commitment: 10 hours each concert week
Where: At school
Meetings: No
Description: Get out tables and baskets, set up coffee and waters, receive bake sale donations and oversee volunteers, work with parent reps to get donations, collect money and work with the treasurer to deposit.

Uniforms and Concertwear

Marching Band Uniform Coordinator

Time commitment: Intensive (30-40 hours) at beginning and end of year through summer, with some mid-year maintenance
Where: At school
Meetings: No—coordinates with volunteer coord.
Description: Maintain uniforms, organize fittings in the fall and return in the spring. Coordinate with directors in the summer to order new inventory. Gets support from parent reps.

Concert Wear Uniform Coordinator

Time commitment: Intensive (30-40 hours) at beginning and end of year through summer, with some mid-year maintenance
Where: At school
Meetings: No—coordinates with volunteer coord.
Description: Maintain uniforms, organize fittings in the fall and return in the spring. Coordinate with directors in the summer to order new inventory. Gets support from parent reps.
May break into Tux and Dress co-leads

Volunteer Opportunities

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How can you help with Ballard Performing Arts? Let us know by filling out this Interest Form.

Job Descriptions